Notice of Right to Inspect Public Records
A person desiring to inspect public records may submit a request to the records custodian orally or in writing. However, the procedures and penalties prescribed by the Act apply only to written requests. A written request must contain the name, address and telephone number of the person making the request. Written requests may be submitted in person or sent via U.S. Mail, email or facsimile. The request must describe the records sought in sufficient detail to enable the records custodian to identify and locate the requested records.
The records custodian must permit inspection immediately or as soon as is practicable, but no later than 15 calendar days after the records custodian receives the inspection request. If inspection is not permitted within three business days, the person making the request will receive a written response explaining when the records will be available for inspection or when the AHA will respond to the request. If any of the records sought are not available for public inspection, the person making the request is entitled to a written response from the records custodian explaining the reasons inspection has been denied. The written denial shall be delivered or mailed within 15 calendar days after the records custodian receives the request for inspection. Records may be inspected in the office for free.
Copies & Fees
If a person requesting inspection would like a copy of a public record, a reasonable fee may be charged. The fee for documents printed in black and white ink that are 11 inches by 17 inches or smaller is $0.50 per page. The fee for larger documents or color prints is $1.00 per page. If a person requests that records be shipped by U.S. mail or courier delivery service, the cost of postage or delivery will be charged, in addition to any fee for making copies. There is no charge for sending records by facsimile. The records custodian may request that applicable fees for copying and shipping public records be paid in advance, before the copies are made. Fees will need to be paid to AHA in the form of a money order or check (no cash will be accepted). A receipt indicating that the fees have been paid will be provided upon request to the person requesting the copies.
AHA will make records available electronically if the record is available in an electronic format and the requesting party asks for the record in electronic format. If a person requests by email that a copy of a public record in electronic format be transmitted by e-mail, no fee will be charged. If the electronic records are saved to a Compact Disk (CD) or Digital Video Disk (DVD), the cost of the materials is $5.00 (Five Dollars) per disk.
Please Submit Requests to Inspect Records to the AHA Records Custodian
Ms. Mundy Petroff, Executive Assistant to the Executive Director
write to: 1840 University Blvd SE, Albuquerque, NM 87106-3919
or send the IPRA request by email to: firstname.lastname@example.org